Rental of Various Types of Equipment and Vehicles
1. “Open tender” subject and participation fee
Rental of Various Types of Equipment and Vehicles
The subject of the tender includes service and labor fees.
The fee for participation in the tender is not applies.
2. Application for participation in the "Open tender"
Bidders should send an application about their intention to participate in the "Open Tender" to the appropriate e-mail address of the "Purchasing and Supply Department" of the Company (tender@bakusteel.com ).
Bidders who wish to participate based on the announcement should send the following primary documents to tender@bakusteel.com in PDF format by 18 December 2024 at 18:00:
3. Primary documents
1. Written request (application) to participate in the tender;
2. Bank document on the payment of the participation fee in the tender;
3. Certificate from the relevant tax authority about the absence of overdue obligations regarding taxes and other mandatory payments in the Republic of Azerbaijan; (or in the country of origin unless it is contrary to international conventions);
4. A copy of the financial report approved by the tax authorities about the applicant's activity in the last year (if the applicant has been operating for less than a year, a copy of the financial report about the specified activity approved by the tax authorities);
5. Bank statement about the applicant's financial situation in the last year (if he has been active for a shorter period of time, during the entire period of his activity);
6. Bidder's full name, legal status, charter, country of registration and bank details; (copies)
7. A document (certificate) confirming the tax residency of those persons for the purpose of determining the tax residency of the supplier, who is considered a non-resident, if the supplier is a non-resident;
8. A completed, signed and sealed copy of the PQQ form in the appendix; (mandatory).
4. Admission to the competition
The pre-qualified Bidders will be admitted to the "Open Tender" competition after submitting a bank document confirming the payment of the "Open Tender" participation fee.
5. The official of "Open tender"
Abdulrahman Adigozalov, an official of the Company, who maintains contact with suppliers (service providers) and exchanges information with them.
Email: a.adigozalov@bakusteel.com
Contact phone: (+99450) 300 75 75
(+99412) 490 08 00 ext. 7001
6. Rules for applying offers
The suppliers are requested to send the proposals according to the following procedure:
Each supplier must send two encrypted files to tender@bakusteel.com :
1. “Technical offer”
2. “Price offer”
Both offers should be sent in one mail but separately in different encrypted files!
At the same time, ONLY the password of the "Technical offer" file should be sent to password@bakusteel.com
The password for the "Price offer" file should NOT be sent. The password for this file should be sent ONLY after the official (see point 5) of the Company who exchanges information has applied to the supplier!
Prepare your proposals in Excel and encrypt them with a password! (instructions for encrypting the "Excel" file with "password" are attached to this letter).
"Password" related to the "Price offer" will be requested from the suppliers for proposals that met the "Technical offer" only.
You are requiered to send encrypted "Technical offer" and "Price offer" files to "Baku Steel Company" CJSC e-mail at tender@bakusteel.com by 26 December 2024 at 18:00 and the password of "Technical offer" ", you are required to send to password@bakusteel.com
In the "Subject" line of the letters sent to both addresses (tender@bakusteel.com and password@bakusteel.com ), it is necessary to mention the name of the subject of purchase! (mentioned in point 1).
When sending "Price offer" - a price offer guarantee must be provided! The "Price offer" guarantee period must be at least 30 business days after the "Price offer" is opened.
You are required to write the password in a more complex (difficult) form.
7. Opening of Bids
Participation of Bidders in opening of proposals is implied only when opening the file "Price offer" via ZOOM Call. Additional information on the date and time of opening of the "Price offer" will be provided by the official for the "Open Tender". (see point 5). Authorized representatives of Bidders may participate in opening of the "Price offer".
In case of a desire to participate, authorized representatives must submit a power of attorney from the company they represent. You are required to send the copy of the authorized person's ID card and power of attorney in PDF format to tender@bakusteel.com no later than 1 (one) working day before the opening.
8. Conditions for exclusion from the "Open tender" competition - ATTENTION!
8.1. Bidders who do not pass the initial qualification will be refunded the participation fee for the "Open Tender" and will be excluded from the competition.
8.2. Bids submitted after the specified date and time will be excluded from the tender despite the payment of the participation fee, and the participation fee will not be refunded.
8.3. UNENCRYPTED offer files will not be considered and offerss from suppliers who do so will be disqualified from the bidding process without refund of the participation fee!
8.4. If both files ( "Technical offer, "Price offer") and "password" are sent to only one of the specified e-mail addresses, the offers of the Bidders who made this will not be taken into account and will be excluded from the "Open Tender" procedure, without a refund of the tender participation fee!
8.5. If both the "Technical offer" and the "Price offer" are sent in one Excel file, the offers of the supplier who allowed this will not be taken into account and the supplier will be excluded from the "Open Tender" bidding process, without a refund of the tender participation fee!
9. Proposal evaluation criteria
1. Price: – price per 1 unit (per unit of measure shown in Excel table);
2. Payment terms: - (Preference is given to the supplier who offers the payment term as “After delivery of goods, works and services”). If an advance payment is required, the advance interest (%) should be noted. For advance payments, a performance guarantee (a relevant document from the bank) must be submitted
3. Payment period: (within 30 calendar days after the delivery of service . On this criterion priority will be given to the supplier who provides 31+ calendar days);
4. Quality/Conformity standard: - (for example: ISO or other equivalent international standard, licenses, certificates);
5. Conformance to the Sample/Specification: - (upon the list of required heavy tracks);
6. Similar works: – based on reference letters (recommendation letters from other companies);
7. Staff: required number of staff;
8. Capacity power of the Supplier: (according to the questionnaire for checking the qualifications of potential suppliers – PQQ );
9. Delivery/Performance Time: - Upon BSC CJSC requests.
10. REQUIREMENTS for purchase
Read the terms and conditions in the attached Excel file.